Olympus I Homeowner’s Association, Inc.
Mays Pond Clubhouse,
Physical Address: 17730 Brook Blvd, Bothell, WA 98012 - (425) 481-8400
Mailing Address: P.O. Box 12018, Mill Creek, WA 98012-0018
Application and Rental Agreement
Please read and complete the following contract. It is your
responsibility as the Renter to understand all Rental Rules &
Guidelines outlined in this contract. If you have any
questions, please contact the OIHA Office Manager.
$800.00. This amount includes a
fee and a
Damage Deposit. The
$350 Damage Deposit covers any cleaning and/or damage repair
to the Clubhouse or other OIHA property necessitated by the
rental. The Penalty charge is
non-negotiable. By signing the Rental Agreement the Renter
acknowledges and accepts the terms specified. A refund
check will be mailed after the second Tuesday of the following
month if the Renter/guests complied with all rules and the
Clubhouse was properly cleaned. OIHA reserves the right to
cancel a reservation at any time. In the event of such
cancellation by OIHA, the Rental Fee will be returned to the
Reservations are first come first serve and we reserve the
right to refuse any renter. Dates
are not considered booked until the Rental Agreement, Rental
Fee and Damage Deposit have been received by our Office.
Full Address: ______________________________________ City
______________ Zip _______
Phone: (Home)_______________________ (Cell)
Date of Event
Number Of People Expected:
______________________________ (150 Maximum)
Please abide by the
following Clubhouse Rules as non-compliance will result in
forfeiture of your Damage Deposit. Renters are liable for all
damage caused to OIHA property during the course of a rental.
For your convenience, a one-hour grace period is offered from
10:00 PM to 11:00 PM
for post-event cleanup. However, all music must stop at
and Clubhouse (and surrounding premises) must be vacated and
locked no later than
If for any reason, the actions of you or your guests cause the
complete loss of your entire Damage Deposit, you will not be
allowed to rent the Clubhouse in the future.
Rental period (13 hours max): 9:00 AM to 10:00 PM.
A one-hour grace period from 10:00 PM to 11:00 PM is allowed
for cleanup. Failure to vacate the building by 11:00 PM will
result in total forfeiture of your Damage
The OIHA Pool is
not part of the Clubhouse rental. In addition, your guests
must abide by OIHA Park Rules when using the Mays Pond Park
Noise regulations will be strictly
enforced (Snohomish County Code Ch 10.01). Out of respect for
area residents, no audible (loud) noise is permitted beyond
the Clubhouse building after 10:00 PM. Noise
result in complete loss of the Damage Deposit.
A banquet permit is
required if alcohol will be served by any Company,
Corporation, Homeowner or other entity charging an entry fee
to attend the event.
A banquet permit will NOT be required for private
gatherings at the Clubhouse where alcohol is served.
cancellation policy is in effect. To receive a full refund of
the Rental Fee and Damage Deposit, the Renter must notify the
Office Manager up to 30 days prior to the rental date. After
that, the deposit will be pro-rated for each working day short
of required cancellation period. If a rental is booked less
than 30 days before a scheduled event, all payments must be
made with guaranteed funds. Checks returned for insufficient
funds will be charged a $25.00 return check fee by OIHA in
addition to the bank fees.
The Renter must be on site during the entire
rental function. Keys are issued at the actual check-in.
The Renter is financially responsible
for any/all damage to the Clubhouse and surrounding area
during the rental period. OIHA is not responsible for lost or
The Renter may not use interior or
exterior decorations that will damage the walls, wood beams,
floor, windows, deck, stairs or any other part of the
FLOATING BALLOONS ARE STRICTLY PROHIBITED. Do not place
helium tanks in the dumpster. The Renter must personally
dispose of helium tanks to avoid a
It is the responsibility of the Renter
to set up for his/her event as desired. Following the event,
the Renter must return all Clubhouse furnishings to their
original locations in their original condition.
The Renter may supply additional tables
and chairs, a sound system, serving trays, plates and utensils
as needed. All additional equipment must be delivered and
removed during the rental period.
Renter must sweep the linoleum floors and vacuum the carpets
as necessary. OIHA will supply a broom and dustpan, but the
Renter must supply their own cleaning supplies. If a spill
does occur on the linoleum floor, please spot clean with WATER
OIHA management or their agents have the
right to be present or visit the Clubhouse during the rental
period to make sure all rental rules and policies are being
followed. If during such visit the management or agent
discovers any rule violations, the manager or agent has the
right to enforce the rules and/or end the function resulting
in loss of damage deposit.
In compliance with the Snohomish County
Noise Ordinance, all music must be played in moderation and
all noise (including talking) must be kept to a level that
does not disturb area residents. If noise complaints are made,
OIHA reserves the right to terminate the rental contract
without refund of the Damage Deposit. Be advised that the
Noise Ordinance is strictly enforced after 10:00 PM. Excessive
noise, unruly behavior, disruptive or abusive language is NOT
permitted. All noise infractions will be subject to further
penalties including, but not limited to, further legal
If any alcoholic beverages are served
during the Clubhouse rental, the Renter assumes full
responsibility. The Renter agrees to obey all Washington State
alcohol regulations and will be responsible for fines should
those laws be violated. The Renter takes full responsibility
that no one under the age of 21 will be served or allowed to
consume alcoholic beverages; no one who is intoxicated will be
served additional alcoholic beverages; and any intoxicated
guests will not be allowed to drive home when leaving the
Street parking may be used to load and
unload supplies and equipment and for disabled guests. For
safety issues and to reduce congestion on Brook Blvd., all
guests should park in the Parking Lot across the street from
the Clubhouse. No vehicles may park or drive on the grass,
along the grass median, on the sidewalks or on the raised
crosswalk. The Renter must monitor the parking situation
throughout the rental period.
All loading and unloading will be
completed at the side/back door of the Clubhouse. The main
front door is for guest usage at the time of the rental event.
The Clubhouse is a NO SMOKING, INCLUDING
ELECTRONIC CIGARETTES facility. The Renter agrees that smoking
will NOT be allowed inside the Clubhouse. The Renter also
agrees that NO FIREARMS are allowed on OIHA property at any
time. Illegal drugs are also not permitted. Violators will be
prosecuted to the fullest extent of the law.
rental does not include use of the OIHA Pool. Clubhouse guests
are not allowed on the Pool deck at any time.
Park rules must be followed at all times
during the Clubhouse rental.
Children under the
age of 12 must be accompanied at the Playground or Park by a
parent or adult. Curfew in Mays Pond Park area is 10:00 PM or
one hour after sunset, whichever is earlier. All litter should
be deposited in the trash cans located in the Playground and
Park. No loitering, alcohol, marijuana or substance abuse is
allowed. Fireworks are also prohibited.
number of persons allowed in the Clubhouse is 150.
or violation of the Rental Contract may result in your damage
deposit being withheld.
Renter shall indemnify and hold the
Olympus I Homeowners Association, OIHA Board Members and all
independent contractors or employees harmless from and against
any and all loss, damage and liability occasioned by, growing
out of, or arising or resulting from any default on the part
of the Renter hereunder, or any negligent act on the part of
Renter, his agents, contractors, invitees or guests, including
reasonable attorney’s fees and expenses.
Area below to be completed by
the Office Manager.
Date Rec. _______________ ________________
Amt. Rec. ___________________________
_______________________________ Rec. ___________________